Users
Users menu
In the Admin Console of OfficeNEXT Safebox, the Users menu allows administrators to manage user permissions and organizational structures. This section provides functionalities to assign or revoke administrative rights and to organize users into groups.
Check permissions and status in the user list
When you click on the User menu in the left panel, a list of users will appear on the right. The user list screen will display status information for administrators, general users, and users who have been invited but have not yet responded to the invitation.
Admin: Users with administrator privileges.
Invited: Users who have been invited but have not yet logged into the service.
Regular User: Nothing is displayed next to a username.
The user list screen displays a search box and a user category tab below it. The user category tab has two categories tabs: 'Active Users' and 'Invited Users'.
Check and set user permissions
When you click on a user in the user list, you can check the permission status for that user, or add that user to a group to which you belong.
In the user menu, the administrator can grant administrator permissions to a specific user.
Assigning Administrative Rights
Access the Admin Console > User Menu:
Navigate to the Users section within the Admin Console.
Select a User:
From the list of users, locate the individual to whom you wish to grant administrative privileges.
Assign Admin Role:
Click on the 'Administrator' button below the name in the selected user's detail view window.
Click the 'Save' in the detail view's bottom.
Revoking Administrative Rights
Access the Admin Console > User Menu:
Navigate to the Users section within the Admin Console.
Select a User:
From the list of users, locate the individual to whom you wish to revoke administrative privileges.
Revoke Admin Role:
To revoke the administrator permission for the user, click to disable the 'Administrator' button below the name in the selected user's detail view window.
Click the 'Save' in the detail view's bottom.
Revoke invitation
If you want to cancel an invitation for a user in Users, hover the mouse cursor over the user in the list. You can see the button "Revoke invitation" in the record's right side.
Adding Users to Groups
When you select a user from the user list, a detailed view screen of the user opens where you can add that user to groups. In addition to administrator privileges, the current administrator logged into OfficeNEXT SafeBox can add the user to groups that the administrator belongs to.
Steps to Add a User to a Group:
Select "Users" from the left menu of the administrator console screen.
Select the user you wish to add to a group from the list.
In the detailed view screen of the user, you will see a list of groups that you (admin) own or belong to. Select the checkbox on the right to add the user to the corresponding group.
Click the "Save" button at the bottom right of the detailed view screen to complete the process.
Search for users
If there are many registered users in the list, you can search for users through the search bar at the top. Enter a string, such as the name of the user you are looking for in the search bar, such as an email address, and press Enter. The search results will be displayed.
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